Privacy Policy

Dental Villa Academy

1. Information We Collect

a) From website visitors and enquirers

• Name, phone number, email address, city/location, and any details submitted through contact forms, enquiry forms, or WhatsApp/social media messages.
• Basic technical data such as browser type, device information, and pages visited (via standard analytics/cookies, if enabled).

b) From workshop participants

• Name, contact details, dental qualification/registration status, college/institution, and payment details for workshop registration.
• Attendance records, for the purpose of issuing a Certificate of Participation.

c) From patients attending live training sessions

• Personal details (name, age, contact information) and clinical/dental health information necessary for treatment.
• Photographs, X-rays, or clinical images, taken only with explicit patient consent, for treatment records and, where separately consented to, for educational or promotional use.
• Signed informed consent forms acknowledging the supervised training environment.

2. How We Use Your Information

We use collected information to:

• Respond to enquiries and process workshop registrations.
• Communicate workshop schedules, updates, and certificates of participation.
• Provide safe and appropriate clinical care during live training sessions, under the supervision of Dr. Wasim Hussain, MDS (Prosthodontics), or another registered dentist.
• Maintain patient treatment records as required for continuity of care and legal/clinical documentation.
• With explicit separate consent, use case photographs or testimonials for educational content or marketing (e.g., website, social media, brochures).
• Improve our website and workshop offerings.

We do not use patient clinical information for marketing without specific, separate, informed consent, and any such use will not identify the patient unless they have expressly agreed to be identified.

3. Legal Basis and Consent

• Patient information is collected and used with informed consent obtained prior to any live training session, clearly explaining that the session is a supervised training environment.
• Participants and enquirers provide information voluntarily when submitting forms or registering for workshops.
• You may withdraw consent for promotional use of your images or testimonial at any time by contacting us (see Section 9); this will not affect any treatment already provided or records required to be retained by law.

4. Data Sharing

We do not sell or rent personal information to third parties. Information may be shared only:

• With the supervising registered dentist(s) and workshop faculty directly involved in your care or training.
• With service providers who help us operate the website, process payments, or manage communications (e.g., hosting providers, payment gateways, email/SMS tools), bound by confidentiality obligations.
• Where required by law, regulation, or a valid request from a statutory or governmental authority (e.g., State Dental Council, National Dental Commission, or a court of law).

5. Data Storage and Security

• We take reasonable technical and organizational measures to protect personal and clinical information from unauthorized access, loss, or misuse.
• Clinical/patient records are retained for as long as required under applicable healthcare record-keeping norms; other enquiry/registration data is retained only as long as necessary for the purposes described above.
• No method of electronic storage or transmission is completely secure; while we strive to protect your information, we cannot guarantee absolute security.

6. Photographs and Media

• Clinical photographs or videos taken during workshops or live training sessions are used strictly for training documentation unless separate, explicit consent is given for educational or promotional use.
• Any patient-identifiable images used publicly (website, social media) will only be published with the patient's specific written consent, and such consent can be withdrawn at any time for future use.

7. Your Rights

You may, at any time, request to:

• Access the personal information we hold about you.
• Request correction of inaccurate information.
• Withdraw consent for promotional/marketing use of your data or images.
• Request deletion of your enquiry/registration data, subject to any legal or clinical record-keeping obligations that require us to retain certain records.

To exercise any of these rights, contact us using the details in Section 9.

8. Cookies and Website Analytics

Our website may use basic cookies or analytics tools to understand visitor traffic and improve user experience. You can control or disable cookies through your browser settings; doing so may affect some website functionality.

9. Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at:

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The updated version will be posted on this page with a revised date below.

---

Last updated: 04-07-2026

This Privacy Policy is provided for general informational purposes and does not constitute legal advice. We recommend periodic review by a qualified legal advisor to ensure continued compliance with applicable data protection and healthcare regulations.